What you need
Do it, step by step
Set the scale
Cap attendance to the space. Check local noise, gathering, parking, and permit rules before announcing.
Make a fair artist agreement
Write down set length, arrival, equipment, payment, cancellation, recording, and photo consent.
Plan sound for neighbors
Face speakers away from homes, finish early, test at low volume, and give immediate neighbors a contact number.
Write a simple run of show
Host welcome, 30-minute set, 15-minute break, 30-minute set, thank-you. End when promised.
Make arrival humane
Mark entrances, bathrooms, accessible seating, water, donation method, and a quiet edge.
Host the room
Introduce artists properly. Ask the audience to listen during songs and meet someone during the break.
Pay and thank promptly
Settle payment that night, share approved photos, and ask artists what to improve.
Working timeline
- T–4 weeks: permission, artists, date
- T–3: neighbor note and invitations
- T–1: equipment and weather check
- Event: set up two hours early
- Next day: pay, thank, debrief
Safety & limits
Keep exits clear, protect cables, provide water and hearing-safe volume, monitor weather, identify a sober lead, and follow local rules.
Copy-and-use template
ONE-PAGE ARTIST AGREEMENT Date/place: ______ Set and soundcheck: ______ Equipment by each party: ______ Fee/tips: ______ Cancellation/weather: ______ Photo/recording: YES / NO Contacts: ______
These materials are free to copy and use. Adjust them to local culture, climate, access needs, laws, and people.